Employment Opportunities » Business Manager

Business Manager

Business Manager
Providence, RI
College Unbound, an accredited and state approved college whose mission is to reinvent the higher education experience for underrepresented returning adult learners, is seeking to hire a Business Manager.

The Business Manager provides technical accounting and procedural support for all aspects of the College’s budget, business office management, general ledger, and financial grant management in addition to financial and state reporting. The individual in this role applies principles of accounting to analyze financial information and prepare monthly financial reports and annual financial statements by compiling information, preparing profit and loss statements, and utilizing appropriate accounting control procedures. The Business Manager serves as accounts payable manager to pre-audit documents and/or computer files in connection with requisitions, vendor payments, purchase orders, miscellaneous encumbrances, adjustment vouchers, employee advances, travel vouchers, and employee reimbursement requests.

Duties and Responsibilities:
• Provide technical and professional accounting and procedural support for the execution of control functions, systematic recording of financial activity, and reporting of such activity, with specific emphasis on the completion of the annual financial statements and related audits.
• Provide technical and professional accounting and procedural support for the execution of a systematic review and approval of cash transactions and the management of cash balances.
• Manage and maintain general ledger and resolve any discrepancies. Perform journal entries, adjusting entries, closing entries, and reversing entries as needed.
• Supervise the input and handling of financial data and review for accuracy and conformity with generally accepted accounting principles (GAAP) financial accounting standards board (FASB) fund accounting.
• Monitor and reconcile bank accounts weekly. Transfer funds as needed.
• Reconcile payroll and accounts receivable/payable system with general ledger.
• Conduct periodic reviews of the general ledger system and financial data generated by payroll and accounts receivable/payable staff to ensure conformity and compliance with generally accepted accounting principles (GAAP) financial accounting standards board (FASB) fund accounting.
• Coordinate annual A-133 audit; participate in the selection process for new auditors; prepare work papers, schedules and other information for auditors and assist independent auditors, as needed.
• Pre-audit documents and/or computer files in connection with requisitions, vendor payments, purchase orders, miscellaneous encumbrances, adjustment vouchers, employee travel vouchers and employee reimbursement requests in order to determine their accuracy and compliance with state and federal laws, policies, procedures, and propriety prior to payment.
• Preaudit and/or post financial information to a financial accounting system, after first determining the accuracy and appropriateness of data; ensure that accurate coding is utilized on all types of expenditures, entries, and postings per CU’s Chart of Accounts.
• Process or assist staff with purchase orders, vouchering invoices, and various expense forms.
• Preaudit and/or postaudit various types of advances and/or reimbursements to CU employees. Collect, control, deposit and reconcile various cash receipts from CU employees, vendors and students.
• Prepare and process invoices to state, public and private agencies on miscellaneous account receivables, and follow up with these individuals and/or organizations to secure/ensure payment.
• Review financial documents for accuracy and appropriateness, as well as to prepare adjustment vouchers to correct documents, if necessary, prior to entering into the CU’s financial accounting system.
• Administer and monitor the CU’s purchasing card system. Maintain P-Card user templates and reporting hierarchy. Maintain users on the P-Card system.
• Audit the purchasing card vendor’s monthly invoices and backup documentation submitted for proper documentation, authorization and allowability with CU’s, State and Federal policies. Responsible for accounting and posting of all P-Card expenditures in the CU’s financial accounting system.
• Responsible for the ongoing review of current cardholders, credit limits, allowable purchases. Serve as the help desk for all purchasing card activity.
• Monitor the purchase card vendor’s website for fraudulent charges, and work with the purchase card vendor to report and clear questionable or fraudulent charges on a timely basis.
• Prepare and update policies and procedures on the use of the purchasing card. Train staff in the use of the purchasing cards. Assist departments in preparing applications for use of the purchasing card.
• Perform bursar functions with responsibility for billing and the collection of tuition, fees, and other charges on the student account in compliance with federal financial aid regulations.
• Work collaboratively with the College’s Chief Development Officer (CDO) on the financial management of grants. Monitor financial compliance with applicable regulations. Assist in the development of grant budgets. Work collaboratively with the CDO in the preparation, coordination and filing of grant reports and fund requests.
• Recommend and implement accounting methods and policies to ensure conformity with generally accepted accounting principles.
• Establish, maintain, and coordinate the implementation of accounting control procedures. Recommend and implement changes in internal control and operating systems. Recommend areas to be considered for internal audit, prepare audit programs and conduct internal audits.
• Provide appropriate support and act as a backup to the payroll/benefits process; in the initiation, preparation and issuance of standard practices, policies and procedures related to all accounting and business matters; in the establishment and coordination of relationships with numerous audit functions; and in the operation of a business office with tasks including but not limited to filing, answering phones, mailing, copying, etc.
• Perform other duties as required.
• Bachelor's degree in accounting or related field; or an equivalent combination of education and experience.
• A minimum of 3-5 years of professional accounting experience.
• Experience with fund accounting and with processing accounts payable.
• Proficiency with personal computers and printers, and with word processing, spreadsheet and database management software; ability to operate computer hardware and software in order to process various payments through web-based and/or personal computer-based systems, and to utilize personal computer-based software (including spreadsheets) and data systems for analyzing various documents and records.
• Ability to communicate effectively verbally and in writing and to follow directions and established plans in the completion of assignments.
• Excellent interpersonal skills and demonstrated ability to work effectively within a diverse team of colleagues.

Preferred Qualifications:
• CPA.
• Previous experience in higher education.
• Experience with federal financial aid.
• Knowledge of Sage/Peachtree financial systems.

Review of applications will begin immediately and continue until the position is filled. Please submit a cover letter and resume to [email protected]

Phone: (401) 752-2640
Fax: N/A
325 Public Street , Providence, RI 02905